Strategic executive assistant role supporting the CEO of a fast-growing healthtech startup. Acts as a partner to the CEO managing priorities, streamlining operations, and ensuring follow-through on key initiatives.
Key Responsibilities
Executive Support & Communication
- Manage and prioritize the CEO's inbox and communications
- Draft, edit, and send professional correspondence
- Identify urgent matters and ensure timely responses
Calendar & Time Management
- Manage and optimize the CEO's calendar based on business priorities
- Coordinate internal and external meetings
- Prepare agendas and track follow-ups
CRM & Sales Support
- Maintain and update CRM systems and pipeline data
- Coordinate follow-ups and client communications
- Support proposal preparation and tracking
Operations & Project Coordination
- Track key initiatives and ensure deadlines are met
- Prepare reports, summaries, and briefing materials
- Maintain organized systems for tasks and documentation
Administration
- Process invoices and track payments
- Support financial coordination and documentation
- Assist with grant applications and reporting
Process Improvement & Efficiency
- Identify opportunities to streamline and improve workflows
- Develop and document standard operating procedures
- Implement tools, systems, and AI solutions to improve efficiency
Travel & Logistics
- Coordinate travel, accommodations, and itineraries
- Manage expenses and related documentation
What You Bring
- Experience supporting a senior executive or business owner
- Strong communication skills, both written and verbal
- Exceptional organizational and time management abilities
- High attention to detail and accuracy
- Ability to anticipate needs and act proactively
- Strong judgment, professionalism, and discretion
- Comfortable working in a fast-paced, evolving environment
Perks & Benefits
- Hybrid work environment
- Flexible schedule
- Comprehensive benefits plan
- Stock options
- Ongoing training and professional development
How to Apply
Email hr@txtsquad.com with a PDF version of your résumé attached.